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[Remote] Sr Litigation Paralegal - Employment
Note: The job is a remote job and is open to candidates in USA. Ulta Beauty is the largest North American beauty retailer, and they are seeking a Senior Litigation Paralegal to support their in-house legal department in managing complex employment litigation matters. The role involves collaborating with in-house counsel and external law firms to provide effective litigation support and ensure efficient management of legal claims.
Responsibilities
- Support in-house counsel in managing and coordinating the full lifecycle of single-plaintiff and class/collective action litigation, including case intake, document collection, file organization, and preparing case summaries
- Partner closely with internal business functions and external counsel to gather information, resolve issues, and support litigation strategy, while ensuring timely communication of case updates to key stakeholders
- Lead the discovery process, including collecting, reviewing, managing, and producing large volumes of documents, and consulting with outside counsel. Coordinate with internal stakeholders across departments (e.g., HR, IT, Compliance, Operations) to schedule witness interviews, obtain necessary materials, and ensure compliance with discovery requirements
- Draft, edit, and prepare a wide range of legal documents, ensuring compliance with applicable rules, deadlines, and company standards
- Respond to subpoenas and requests for personnel and employment records, including coordinating with HR and other stakeholders and culling and compiling responsive data and documents from various HR systems to ensure accurate and timely production
- Handle wage claims, agency charges, and other administrative proceedings by gathering documents, preparing draft responses, and attending telephonic hearings
- Prepare, deploy, and release legal hold notifications; identify and coordinate with custodians to ensure compliance with preservation obligations
- Support compliance audits, internal investigations, and administrative inquiries, including coordinating document collection and preparing responsive materials
- Assist with litigation and claims reporting, metrics, and cost tracking to support budgeting and forecasting
- Maintain internal litigation playbooks, templates, and process documentation to drive consistency and efficiency across matters
- Conduct research, analyze and summarize applicable laws as needed
- Provide paralegal support on special projects, cross-functional initiatives, and other legal matters outside of employment litigation as needed
- Participate in professional development opportunities and stay current on evolving litigation practices, discovery tools, and employment law developments
- Regularly contribute to team meetings, knowledge-sharing sessions, and process improvement projects
- Assist with organizational and administrative tasks to support overall department operations
- Collaborate with outside counsel on billing, budget monitoring, and invoice review to ensure compliance with company guidelines
Skills
- Bachelor's degree
- Paralegal certificate from an accredited program
- 10+ years of paralegal experience with a focus on employment litigation (single-plaintiff and class/collective actions)
- Experience handling subpoenas, agency charges (EEOC, DOL, state agencies), and wage claims
- Thrives in a high volume, fast-paced environment
- Highly organized with exceptional attention to detail
- Able to balance multiple, detailed tasks simultaneously, prioritize appropriately and delegate to available resources
- Ability to work independently and proactively
- Collaborates effectively within a team
- Process oriented and ability to create and/or recommend standard operating procedures
- Excellent written and verbal communication skills
- Proficiency with e-discovery tools and Microsoft Office Suite
- High level of discretion, judgment, and professionalism
- Prior law firm and in-house experience
- Retail or multi-state employer background
- Class action litigation management
Benefits
- Paid time off
- Health
- Dental
- Vision
- Life and disability benefits
Company Overview
