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Part Time Executive Assistant/Team Admin - fully remote, must be US based
**About Us**
World Wide Data (WWD) is a fast-moving, globally distributed company that that specializes in collecting custom data sets and media for clients and the public across multiple industries. We partner with diverse teams and stakeholders around the world to deliver complex initiatives with precision and speed. Our culture is collaborative, solutions-driven, and fun - we spend a lot of our days at work and want to enjoy spending time with the people that we work with.
**About the Role**
We are looking for a proactive, detail-oriented Executive Assistant to support our team and ensure operations run smoothly across multiple projects. This part-time, hourly, remote role is open to US-based professionals with experience supporting a global teams in fast-paced environments. Although this is a part time role, we're looking for someone to support us for the long term.
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**Key Responsibilities**
- Support a team of executives, data scientists, engineers, and operators across several key ongoing and one off projects and tasks
- This may include:
- Manage executive calendars, meetings, and travel logistics
- Coordinate vendor relationships, reservations, and company events/offsites
- Process payments, resolve account issues, and maintain accurate vendor/contractor records
- Manage procurement, equipment inventory, and device trade-ins
- Assist with recruiting: resume screening, candidate coordination, onboarding/offboarding
- Oversee merchandise orders and recurring operational projects
- Prepare concise summaries and track progress on internal surveys, trackers, and reviews
- Maintain organized records, SOPs, and internal documentation in company systems
- Proactively work to improve how we do all of the above
- Be able to triage and manage incoming needs
- While we primarily work US work hours, there may be rare needs to support outside of these hours, including weekend or evenings
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**What We’re Looking For**
- Experience: 5+ years as an Executive Assistant or in a similar role, preferably supporting global teams in a fast paced environment
- Skills & Traits: Reliable, organized, resourceful, personable, and able to prioritize effectively and think critically.
- Technical Skills: Proficient in Google Workspace, Slack, Zoom; familiarity with Notion and Apple Business Manager is a plus.
- Personality: Kind, patient, helpful, fun, discrete
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**Why Join Us**
- Competitive pay for top talent
- Work closely with a high-performing, collaborative team
- Diverse responsibilities with opportunities to build skill sets
- Fully remote role with long-term stability
