Office Admin Assistant

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About the position

Responsibilities

  • Daily administrative operations of the office, including answering and directing phone calls.
  • Organize and schedule appointments.
  • Coordinate office activities, providing clerical and administrative support, and managing calendars.
  • Write and distribute email, correspondence memos, letters, faxes, and forms.
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Maintain a filing system.
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
  • Research new deals and suppliers.
  • Maintain contact lists.
  • Maintain the office reception area, kitchen/break room, conference room.
  • Provide general support to visitors.
  • Liaise with executive and senior administrative staff to handle requests and queries from senior managers.

Requirements

  • Must speak English proficiently. Spanish speaking is a plus.
  • Strong organizational skills with the ability to multitask.
  • Working knowledge of office equipment, like printers and fax machines.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and Google Docs.
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • A love for dogs.
  • Humorous attitude.
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Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...